SHAW TABLE TENNIS LEAGUE Minutes of the Executive meeting held on the 23rd February 2010 at At 4 Hall Heath Close, St Albans, AL1 4BL.

Members Present. Roy Hurley, Bob Ward, Phil Smith, Richard Anderson.

1. Apologies for absence. Mike Harber, John Spiers, Duncan Sayle, Mark Thompson, Nigel Noel.

2. Minutes of the last meeting (4th November 2009). These were approved.

3. Matters arising. Item 4 of EC meeting 23rd February 2009 (Juniors). Roy had contacted Amanda Robinson the Herts Schools Liaison Officer, and would progress the matter. Item 7. Alternative use of the League’s monies. Mark Thompson & John Spiers to progress and report back. The matter of more information to be added to the web site was also covered, and would be looked at in the near future.

4. Rule changes at AGM. • Rule 53. Reduce number of matches.

	      It was agreed to revise the rule as follows:
	      2 matches played for all events, but 4 for the Men’s Singles.

• Rule 3. Distance.

            It was agreed to change the rule to incorporate distances travelled to BTTC & Ellenborough.

• Rule 34. Not more than 1 postponement at a time.

            After some discussion it was agreed that the members would be asked to agree to a trial season of 
            NO POSTPONEMENTS during the season 2010/11.
            Roy would produce the necessary proposals on all three items for the members at the next AGM.

5. The use of spreadsheets in lieu of handbook fixtures. Richard was concerned as regards the practice of some Captains using spreadsheets for dates & details of matches. There have been three occasions when teams have failed to appear on the scheduled evening, due to in-accuracies on spreadsheets. This has caused re-arrangements of fixtures, and extra work for the Fixtures Committee. It was suggested that Bob should e mail all Secretaries & Captains asking for extra care when using spreadsheets.

6. SHAW HTTA Rep. at Executive Meetings. John Spiers had asked the EC to vote the Herts Rep onto the EC. This would require a change to Rule 8 and would have to be put to the members at the AGM. It was agreed that this was not necessary. The Herts Rep could submit a report for inclusion on the Agenda, and in certain circumstances, could be invited to EC Meetings.

	(Note: Under Item 8 Martin Livesey would be suggested to take on the control of the spreadsheet linked 	to Individual Registration, as a member of the EC.) 

7. Harvey Shield progress. Bob read out Duncan Sayle’s report indicating that teams had failed dismally to produce correct match cards in most cases. It was suggested that next year Duncan should produce a template of the match card as an example of how it should be completed. He should also remind all Secretaries & Captains that there is guidance on how to calculate the points difference and complete the match card in the Handbook

8. Individual Registration. Roy had e mailed his views on how Individual Registration should be tackled and administered. He suggested that this should start next season 2010/11 on a trial basis. This would be in conjunction with the Match Secretary & Treasurer. Members would be asked to pay up front their player & team fees before the start of the season. Phil expressed his uneasiness as regards his role and suggested some help would be required. He put forward a proposal that a post of Database Secretary be created to carry out this work. The Database Secretary would be a member of the Executive Committee. It was agreed that Martin Livesey should be approached to be the Database Secretary to update the spreadsheet on player registrations & be voted onto the EC. This was agreed, and Roy would talk to Martin Livesey.

9. Date of AGM. This was agreed as the 25th May at Shire Park. Bob would book the venue.

10. Any Other Business.

	Bob mentioned the return of trophies and steps to be taken. Nigel Noel to take the necessary action. 

	Bob had talked to Phil Evans regarding St Michaels B v Digswell 1st and the match should be played on 	the 8th March. In event that this failed to happen then both teams were aware that the match would be 	declared null & void.
	Phil asked for a ruling on Digswell C. It was decided that all Digswell C results should be expunged & 	that Digswell C would be one of the two teams to be relegated.

Nigel Noel had asked Roy as regards players playing down when there are two or more teams of the same Club in the same division. It was agreed that this would be unacceptable, and would not be put forward at the AGM.

Meeting finished at 9.50 pm with thanks to Roy Hurley.